Data Protection Reminder: Using Email Safely
Author:
Published: October 3, 2025
As volunteers, we often need to share information quickly and easily – and email is one of the most common ways we do this. However, it’s important that we handle people’s personal information carefully and follow good data protection practice.
One key point to remember is never to include personal email addresses in the “To” or “Cc” fields when sending group emails. Doing so means that every recipient can see everyone else’s contact details, which is a breach of data protection.
Instead, always use the “Bcc” (Blind Carbon Copy) field when emailing multiple people. This hides recipients’ email addresses from each other and helps to keep their information safe.
By making this small change, we protect people’s privacy, comply with data protection rules, and show respect for the trust others place in us when they share their contact details.
Thank you for helping to keep Scouting safe, secure, and professional in everything we do.
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